Deborah Francis

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5 Strategies For Maximizing Your Efficiency & Getting It Done


Let me ask you a question: How many hours are there in a week? If you answered; 40 hours more than likely you work a 9-5 job with the weekends off. If you answered; 168 hours more than likely you’re an entrepreneur, or you’re just great at multiplication (24 hours x 7 days = 168 hours)

Many people believe that there are only eight working hours in a day, but we all know it is twenty four hours in a day. Everyone has the same twenty four hours, whether you work a 9-5 job or an entrepreneur. There is simply no exception. Then why is it that some people manage to accomplish so much in those twenty four hours, while some simply waste their time away? Have you ever felt like the day just flew by and you’ve accomplished nothing on your so called “to do list”?

Since there is no way to make a day last more than twenty four hours, the next best thing we can do is to maximize our efficiency during those twenty four hours. Here are five strategies to help you accomplish that end.

1) Develop a “Get It Done” list

Having a “Get It Done” list gives you a sense of direction and lets you know exactly what it is you’re supposed to get done for that day. A common mistake many people make is they go about their day without any direction or focus. Then others try to stuff in too many things for the day, and end up feeling disappointed for they have not accomplished anything. A “Get It Done” list should only have at least 3-5 “important” things that must get done. I like to call it my 3-5 income producing activities, and mowing the lawn is not one of them. You have to determine what’s important to you and get it done.

2) Block out your time

Blocking out a set time that you can create a “Get It Done” list is very effective. This can be done in the morning, while everyone is still sleeping or in the evening, right before you go to bed. It’s very important that you do not be distracted during this time. It allows you to set how much time you should spend on each individual activity, and the sense of urgency and lack of distractions prevents your mind from wandering and improves your focus.

3) Focus on one thing at a time

The power of focusing on one thing at a time is of utmost importance and ties in with the rest of the points. While multi-tasking is a common activity in today’s fast-paced world, we must be realistic and realize that many items cannot be grouped together and done simultaneously. Focusing on one thing at a time not only allows you to maintain full concentration on that one activity and allowing you to complete it fast, it also results in a high quality of work as your attention is not diverted to other issues.

4) Give yourself a break

Workaholics often have this thinking that giving yourself a break is being too indulgent, and is something to be avoided at all costs. I can relate to this, I would work, work, work and at the end of the day I’d realize I did not take any time out for me. So I would stay up later and try to find time to read or watch something I enjoy just to take my mind off the next project. The truth is this is detrimental to your health it also zaps your creative energy. In short, an occasional break or reward for yourself is essential to continue to function effectively.

5) Set goals

Setting goals is somewhat similar to writing a Get It Done list. The difference is that your goals provide a big picture view of your objectives. Your goals should be classified into short-term and long-term goals for a clearer picture of what you plan to achieve. Your “Get It Done” list is the stepping stone to accomplishing the big picture.

If you diligently take action and implement the give strategies in this article, you will be well on your way to maximizing your efficiency and to having a renewed sense of vigour in carrying out your daily activities! Now go Get It Done!



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